As of: May 2026 Applicable to this website
Table of Contents
  1. Controller
  2. Principles of Data Processing
  3. Server Log Files
  4. Contact Form & Email
  5. Cookies
  6. Analytics Services
  7. Embedded External Services
  8. Your Rights
  9. Data Security
  10. Updates to this Policy

1. Controller

The controller within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws as well as other data protection regulations is:

Sarah Zeugner
Robody Foundation e.V.
Curiestraße 2
70563 Stuttgart

Email: zeugner@robodyfoundation.com
Website: www.robodyfoundation.com

2. Principles of Data Processing

We collect and use personal data of our users only to the extent necessary to provide a functional website and our content and services. Personal data is generally only processed after the user's consent, except where prior consent is not possible for factual reasons and processing is permitted by law.

Legal Bases

Where we obtain consent for processing personal data, Art. 6(1)(a) GDPR serves as the legal basis. For contract performance: Art. 6(1)(b) GDPR; for legal obligations: Art. 6(1)(c) GDPR; for legitimate interests: Art. 6(1)(f) GDPR.

3. Server Log Files

The website provider automatically collects and stores information in server log files transmitted by your browser. This includes:

This data cannot be attributed to specific individuals and is not merged with other data sources. The legal basis is Art. 6(1)(f) GDPR. Data is deleted after a maximum of 7 days.

4. Contact Form & Email Contact

When you send us enquiries via contact form or email, your details including the contact information you provide are stored for the purpose of processing the request and any follow-up questions.

We do not share this data without your consent. The legal basis is Art. 6(1)(f) GDPR. Your data is deleted after your request has been fully processed, unless statutory retention obligations apply.

5. Cookies

Our website uses cookies — small text files stored on your device. They do not harm your computer and contain no viruses.

Technically Necessary Cookies

These cookies are strictly required for website operation and cannot be disabled in our systems. The legal basis is Art. 6(1)(f) GDPR.

Optional Cookies

For all other cookies (e.g. analytics cookies) we obtain your consent in accordance with Art. 6(1)(a) GDPR before they are set. You may withdraw your consent at any time via our cookie settings.

You can configure your browser to inform you when cookies are set, allow cookies only in individual cases, exclude cookies for certain or all cases, or enable automatic deletion of cookies when the browser is closed.

6. Analytics Services

Matomo (Privacy-friendly Web Analytics)

This website uses Matomo (formerly Piwik), operated on our own servers. Matomo uses cookies that enable analysis of your use of the website. Your IP address is anonymised in the process.

Processing is based on your consent in accordance with Art. 6(1)(a) GDPR. You may withdraw your consent at any time via the cookie settings on this website.

7. Embedded External Services

Google Fonts (Locally Hosted)

We use Google Fonts. The fonts are stored and loaded locally on our server. No connection to Google servers takes place.

YouTube / Vimeo (Embedded Videos)

For embedded videos we use extended privacy mode. A connection to the provider's servers is only established when you actively play the video. The legal basis is Art. 6(1)(f) GDPR.

OpenStreetMap (Embedded Maps)

For map displays we use OpenStreetMap. When the map loads, your IP address is transmitted to the OpenStreetMap Foundation (OSMF). The legal basis is Art. 6(1)(f) GDPR.

8. Your Rights as a Data Subject

Under the GDPR you have the following rights:

Art. 15 GDPR
Access
What data do we process about you?
Art. 16 GDPR
Rectification
Correction of inaccurate data
Art. 17 GDPR
Erasure
"Right to be forgotten"
Art. 18 GDPR
Restriction
Restrict processing of your data
Art. 21 GDPR
Objection
Object to processing
Art. 20 GDPR
Portability
Data in machine-readable format
Art. 7 GDPR
Withdrawal
Withdraw consent at any time
Art. 77 GDPR
Complaint
Right to lodge a complaint with a supervisory authority

To exercise your rights, please contact the address stated above. Competent supervisory authority:

State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia (LDI NRW)
Kavalleriestr. 2–4, 40213 Düsseldorf
www.ldi.nrw.de

9. Data Security

This website uses SSL/TLS encryption for security reasons and to protect the transmission of confidential content. You can recognise an encrypted connection by the address bar changing from "http://" to "https://" and the lock icon in your browser bar.

We implement appropriate technical and organisational measures in accordance with Art. 32 GDPR, taking into account the state of the art, implementation costs, nature, scope, circumstances, and purposes of processing, as well as the varying likelihood and severity of risk.

10. Updates to this Privacy Policy

We reserve the right to adapt this privacy policy to ensure it always meets current legal requirements or to implement changes to our services. Your next visit will be governed by the updated policy. The current version date is always noted at the top of this page.

This privacy policy was created as a template and does not constitute legal advice. Please have it reviewed by a specialist lawyer for IT law in relation to your specific situation.